Now, this isn't a blog that's comfortable to write in any way shape or form, but I was gutted to learn that there have been a number of venues across the country that have sadly had to close their doors this week. These very same venues have had bookings in the diary for the forthcoming years ahead, and from speaking with multiple couples, it's turned their plans upside down.
Obviously, I wouldn't wish this situation on anyone, but SHOULD the worst come to the worse, there are a number of things you can do to mitigate some of the damage, to still ensure you have an incredible wedding day!
Contact the venue: The first step is to contact the venue and find out why they have cancelled. Ask for a detailed explanation and see if there's anything they can do to rectify the situation. This isn't your fault.
Check your contract: Review your contract to see if there are any clauses that cover cancellations. If the venue has violated the terms of the contract, you may be entitled to compensation, but at the very least, the venue should have insurance to cover a refund on any booking fees you've paid.
Find a new venue: Start searching for a new wedding venue as soon as possible. Remember that lots of venues get booked up very quickly, so get the ball rolling as early as you can. Look for a venue with a similar capacity, location, and amenities as your original venue. and if possible, try to keep the same date.
Notify your vendors: Let your vendors know about the change in venue as soon as possible. Check if they can still provide their services at the new location and if there are any additional fees or logistical changes required. Again, vendors get booked up very quickly, so it's important to keep them in the loop so that they can plan accordingly.
Notify your guests: Lots of guests will plan time off for your big day, so If you have already sent out invitations/save the dates, send an updated invite out with the new venue details. Keeping things electronic will help keep your costs down, so using social media, email or updating your wedding website will make things a lot quicker, rather than going down the route of posting and paying for printing/postage costs for a second time!
Get legal advice: If you believe the venue's cancellation was due to a breach of contract or negligence, you may want to seek legal advice. Remember, again, that this isn't your fault, and that the contract you signed protects you as the customer, just as much as it does the venue you booked with. Read the fine print!
Wedding Insurance: In my opinion, every couple should invest in wedding insurance. You can't predict the future, but organising appropriate cover can help prevent any financial headaches and account for any unforeseen circumstances. A decent comprehensive policy will not only protect you if your venue cancels, but will also cover any last-minute cancellations with other vendors you've booked too. Equally, any decent supplier and vendor you book with should have appropriate business insurance and public liability coverage. This being said, there are lots of cheaper suppliers that don't. Make sure they have it!
Stay positive: Remember that at the end of the day, the most important thing is that you get to marry your partner surrounded by loved ones. While it may be stressful, try to stay positive and focus on the joy of your upcoming wedding.
Peace, Love and Photos.
Jono x